You can also use macros with any field from the Contact information in your Address book with your Outlook Mail Merge mailing by clicking the “Insert Merge Field” button, located on the “Mailings” tab within the Word ribbon.Īfter all macros are inserted and your message is composed, you can preview the results prior to sending the actual letters by clicking the “Preview results” button located to the right of the “Write & Insert Fields” ribbon block that you previously used. Note that you can freely modify the greeting text to suit your task.įollowing the greeting line is the message itself – take your time and compose after the greeting line. Once in Word, it would not be a bad idea to start with the greeting line for your Mail Merge Outlook mailing: navigate to the “Mailings” ribbon tab, and click “Greeting Line”. To conduct a mass-mailing activity in Outlook, Mail Merge is accessed via the following routine:ġ) While in Outlook, navigate to the “Contacts” tab and select any contacts you wish to include in your recipients list (it is recommended to switch the default “Current View” of the Contacts tab to the category mode by using the “View -> Current View -> By Category” menu this allows selection of the contacts in a more convenient fashion.Ģ) Next, navigate to the “Tools -> Mail Merge…” menu to evoke the Outlook Mail Merge dialog window:ģ) Since for this example we are using selected contacts only – you must specify the type of contact selection by choosing the “Only selected contacts” option rather than “All contacts in current view”.Ĥ) Next, set the document type and merge type options to “Form letters” and “E-mail” respectively to conform with the default mail merge structure.ĥ) Type your subject text in the “Message subject line”.Ħ) Finally, press “Ok” and continue writing your text in the Word document, which is used as an external editor for the Outlook Mail Merge. Mail Merge allows a user to create a mass personalized mailing using the standard Office 2007 interface therefore, it is present in most task-specific Office applications: Word and Outlook. In our previous articles on Mail Merge in Outlook, we mentioned that the feature offers multiple ways of achieving your mass mailing tasks, and Mail Merge in Outlook 2007 is not an exception.
#How to set up print to pdf in outlook 2007 professional#
The letters will also contain a recipient’s name and/or email address as the only one visible in the “TO:” field, protecting the privacy and anonymity of the rest of the recipients from each other and serving as a regardful and professional touch, which most people certainly appreciate.
The resulting letter will contain only the recipient-related information, complete with his/her unique First and Last names, business addresses, job positions, specific date and/or time, and other information. It allows creation of bulk email letters to each individual on a mailing list, using a single message / Word document, by employing “Macros”, which serve as placeholders for data taken from an external “data-source” and are replaced by the actual values when the messages are generated. Mail Merge in Outlook 2007 works the same as in other Microsoft Office family releases and targets the same goal: the creation of convenient and efficient mass mailings with some degree of personalization while drastically improving the work process for the people in the field. Today, we are going to describe its use in Microsoft Office 2007. Reporting solutions, add-ons for Microsoft Excel, Outlook ExpressĪs you may know, the famous Mail Merge Outlook function that Microsoft introduced more than a decade ago has endured almost every iteration of the Microsoft Office family.
Web Analytics, HelpDesk and Workflow solutions for SharePoint
Manage signatures and disclaimers in corporate emailsĭownload emails from external POP3 servers to Exchange Multiple Exchange mailboxes search with a range of features Save, remove and manage attachments on server sideĪutomatically print emails and attachments on Exchange Server Solutions for any environment based on Microsoft Exchange Server Prints emails and attachments automaticallyĢ0 apps to improve your daily work with Outlook Personalize emails with advanced mail mergingĬovers all attachments needs: extract, ZIP, manage The line of Microsoft Outlook tools and appsġ4 add-ins in one bundle for the best priceįinds and removes duplicated in emails and postsįinds and removes duplicated contacts, tasks, etc
0 kommentar(er)
